Sports Club CRM
In a club the same name appears in three separate places: a licensed athlete on the pitch, a dues-paying member at the general assembly, a sponsor's representative in a file. When these three relationships are kept in separate lists, the thing that turns out to be missing on match day is the expiry date on a document.
An athlete's licence, medical report and insurance expiry are date fields on the same person record; those nearing expiry drop into a list before the squad is filed.
- Keep each branch's squad separately, and write the athlete's licence, medical report and insurance expiry dates into fields on the record
- Drop documents nearing expiry into a list and open the renewal task, sending the reminder to the athlete and their parent by SMS or WhatsApp
- Tie sponsorship contracts to a record with their term, fee and committed items, and start the conversation before the renewal date
- Track club membership and dues collection on the member record, and draw the general assembly invitation from that list
| Branch Squad | Every branch is a squad record; the athlete is linked to it as a person record, and squad changes during the season leave a trace on the card. |
|---|---|
| Licence and Medical Report Expiry | The licence, medical report and insurance expiry are date fields on the athlete record; those nearing expiry drop into a list, and the renewal task is opened from here. |
| Sponsorship Contract | A sponsor is an account record; the term, the fee and the committed items sit in its fields, and the renewal date is read from this record. |
| Membership and Dues | Club membership is a record; the dues lines are held under it period by period, and those past due drop into a list. |
In club management the real calendar pressure comes from documents: an athlete's licence, medical report and insurance all expire on different dates, and all of them have to be valid when the match squad is filed. When these dates sit scattered across the coach's phone, the accounts folder and the federation correspondence, a missing document is noticed while the squad is being filed; at that point there is less than a day left to put it right.
In Rapitek CRM the athlete is a person record, and the licence, medical report and insurance expiry are date fields on that record; those nearing expiry drop into a list, and the renewal task is opened from there. Because the sponsorship contract and the membership dues carry date and amount fields in the same arrangement, the club's revenue side and its pitch side are read from a single system. When an away trip is being prepared, the squad, transport and accommodation tasks are tied to the same record, so whose document is missing is seen by looking at the list.
The scope of the plans and the separately priced items are written on the pricing page.
