Contract Management with CRM: Track All Your Contracts from One Place
Manage sales contracts, service agreements, and renewal processes with Rapitek CRM's contract management module.
Request Free DemoWhat Is Contract Management with CRM?
Contract management is a CRM module that covers the creation, approval, signing, and tracking of sales, service, and partnership contracts. It eliminates problems such as manual contract tracking, missed renewal deadlines, and disorganized contract archives.
Rapitek CRM's contract management module works integrated with the customer card. All contracts, attachments, and versions belonging to a customer are stored in a single location. Automatic reminders are created for contracts approaching their expiration date, so the sales team never misses renewal opportunities.
In our 200+ enterprise project experience, we have observed that the contract management module increases renewal rates by 25% and reduces contract preparation time by 50%. With templates and digital signature integration, the contract process goes from days to hours.
Contract Management Features
Contract Templates
Create standard sales, service, and confidentiality contract templates. Customer information is automatically populated for quick contract preparation.
Digital Signature Integration
Works integrated with e-signature, mobile signature, and tablet signature systems. Contracts are digitally signed, ensuring legal validity.
Automatic Renewal Tracking
Automatic reminders are sent 90, 60, and 30 days before contract expiration dates.
Version Control
Contract changes are versioned. It tracks what changes were made, by whom, and on what date.
Attachment and Document Management
Attachments, technical specifications, and documents belonging to a contract are added to the contract file and archived centrally.
Approval Workflow
After contracts are created, they go through approval from departments such as department manager, finance, and legal. The approval flow is tracked in the CRM.
Contract Lifecycle
Contract Creation
When a sales opportunity is won, a contract draft is prepared using a template. Customer information and product details are automatically populated.
Approval Process
The contract is sent to relevant departments for approval. Legal, finance, and management approvals are tracked through the CRM.
Digital Signature
The approved contract is sent to the customer and signed via the digital signature system. The signed contract is automatically archived.
Tracking and Renewal
The contract is monitored in the CRM throughout its duration. A renewal reminder is sent to the sales team as the expiration date approaches.
Archiving and Reporting
Expired or cancelled contracts are archived. Contract performance is reported, and renewal rates are analyzed.
Contract Management Checklist
Creation Phase
- Has customer information been transferred correctly?
- Have pricing and payment terms been finalized?
- Has the product/service scope been clearly defined?
- Have contract duration and renewal terms been specified?
Approval and Signing Phase
- Has the legal department approved it?
- Has the finance department approved the pricing?
- Has the customer completed the digital signature?
- Has the signed contract been uploaded to the CRM?