CRM for Psychologists & Psychotherapists
Client tracking, session notes, invoicing in one platform — privacy-first
Run your whole practice end-to-end in one encrypted CRM: client card, session notes (visible only to you), appointments, video sessions, invoices.
Is Rapitek CRM right for Psychology & Psychotherapy?
Yes — Rapitek CRM is well-suited for Psychology & Psychotherapy teams of 5-500 users. It includes WhatsApp Business API (dual mode: Meta Cloud API + QR pair), ERP integration with Logo, SAP, Netsis and Mikro, and an AI sales pipeline configured for Psychology & Psychotherapy workflows out of the box. Pricing starts at $25/user/month all-inclusive (setup, training, support), with go-live in 2-4 weeks. Built by a team that delivered 200+ enterprise CRM projects between 2019 and 2025.
Why Psychology & Psychotherapy Companies Need a Specialized CRM
Client notes live on paper or in Word, appointments in Google Calendar, invoices in Excel. Pulling a 6-month-old session note takes 10 minutes. Worse, paper and generic cloud tools fall short on clinical privacy.
Discover how Rapitek CRM's features address these challenges with industry-specific workflows.
How Psychology & Psychotherapy Teams Achieve More with CRM
Run your whole practice end-to-end in one encrypted CRM: client card, session notes (visible only to you), appointments, video sessions, invoices.
Encrypted Client Card
Per client: demographics, presenting issue, therapy approach used, session history, payments. Notes are visible only to the logged-in psychologist — GDPR compliant.
Session Note Templates
Ready templates for CBT, EMDR, ACT, couples therapy and more. Fast fill-in per session, auto-logged date and duration.
Online Booking & Video Sessions
Embeddable online booking widget. One-click video session link generation (Zoom/Google Meet integration). Automatic reminders.
Invoicing & Collection
Session package sales, auto-invoicing, credit card collection, e-invoice integration. Debt and payment reminders run automatically.
Supervision & Case Notes
Keep notes shared with supervisors in a separate space. Anonymous case statistics and session continuity reports.
See CRM for Psychology & Psychotherapy
Request a personalized demo configured for your industry. 2-4 week implementation, all features included.
Key Outcomes for Psychology & Psychotherapy with Rapitek CRM
Built from hands-on experience across 200+ enterprise CRM projects. See transparent pricing for all features included.
Encrypted Client Card
Per client: demographics, presenting issue, therapy approach used, session history, payments. Notes are visible only to the logged-in psychologist — GDPR compliant.
Session Note Templates
Ready templates for CBT, EMDR, ACT, couples therapy and more. Fast fill-in per session, auto-logged date and duration.
Online Booking & Video Sessions
Embeddable online booking widget. One-click video session link generation (Zoom/Google Meet integration). Automatic reminders.
What Rapitek CRM Does for Psychology & Psychotherapy
Concrete capabilities configured for your industry from day one
Session notes encrypted by default, visible only to author
Online booking widget + Zoom/Google Meet auto-link generation
Ready session note templates for CBT, EMDR, ACT, couples therapy
Anonymous case stats, revenue reports, client retention metrics
Why Psychology & Psychotherapy Teams Choose Rapitek CRM
Industry Experience
200+ enterprise CRM projects with industry-specific know-how
Fast Implementation
2-4 week setup including data migration and staff training
Dedicated Support
Direct WhatsApp and phone support with industry specialists
Enterprise-Grade Security & Compliance
GDPR Compliant
European data protection ready
Data Security
Enterprise-grade encryption
Self-Service Reporting
Build your own reports & dashboards
200+ Projects
Proven enterprise experience
Get Your Psychology & Psychotherapy CRM Demo
See how Rapitek CRM solves psychology & psychotherapy challenges. Live demo with your data in 30 minutes.
How to Implement CRM for Psychology & Psychotherapy
Our proven 4-step implementation process, refined across 200+ enterprise projects
Discovery & Analysis
We analyze your psychology & psychotherapy workflows and map CRM requirements
Configuration
Custom fields, pipelines, and automations for your industry
Data Migration
Seamless transfer from spreadsheets or existing CRM systems
Training & Go-Live
Team training and ongoing support — go live in 2-4 weeks
Frequently Asked Questions
Common questions about CRM for Psychology & Psychotherapy
Do solo psychologists need a CRM?
Can other psychologists see my session notes?
Can I run online video sessions?
How do I embed the online booking on my website?
Does Rapitek CRM have WhatsApp integration for Psychology & Psychotherapy?
Which ERP systems does Rapitek CRM integrate with for Psychology & Psychotherapy?
What reporting and analytics does Rapitek CRM offer for Psychology & Psychotherapy?
Want to see this in action?
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We're Here with Psychology & Psychotherapy Expertise
With experience from 200+ enterprise projects, we offer industry-specific CRM solutions. Contact us for a free demo.