Smooth HubSpot Migration Guide
Migrate your HubSpot data to Rapitek CRM in 7 steps: contacts, deals, tickets, marketing, and custom fields. Then gain what HubSpot lacks: a built-in Operations module that runs inventory and manufacturing, Turkish data residency (KVKK), and a write-capable AI agent that creates and updates records by voice.
Request Free Demo7-Step HubSpot Migration Process
Migrate without data loss, without disrupting your workflow
Export HubSpot Data
Download your data in CSV format from HubSpot Settings → Import & Export → Export menu.
Objects to export:
- Contacts — with all properties
- Companies — including custom fields
- Deals — with pipeline information
- Tickets (Support Requests)
- Activities (Emails, notes, calls)
Save Data Sets
A separate CSV file is downloaded for each object. Save the files in a hubspot_export_YYYYMMDD folder.
Example file structure:
- 📄 contacts-export-2026-02-12.csv
- 📄 companies-export-2026-02-12.csv
- 📄 deals-export-2026-02-12.csv
- 📄 tickets-export-2026-02-12.csv
- 📄 activities-export-2026-02-12.csv
Data Cleaning and Merging
Merge duplicate records, complete missing fields, verify relationships.
Cleanup checklist:
- • Duplicate contacts (same email or phone)
- • Links between Companies and Contacts
- • Deals to Companies/Contacts relationships
- • Empty or invalid email addresses
- • Date formats (HubSpot uses Unix timestamps)
Create a Field Mapping Table
Map HubSpot fields to Rapitek CRM fields. Below are 25+ standard mapping examples.
The field mapping table is detailed in the next section.
Migrate Marketing Data
If you use Marketing Hub, migrate email lists, forms, workflows, and lead scoring rules.
Marketing assets:
- 📧 Email Templates: Exported as HTML, uploaded to Rapitek
- 📋 Forms: Migrate form fields to Rapitek web forms
- ⚙️ Workflows: Manual setup required, created as automation rules
- ⭐ Lead Qualification: Rebuild scoring logic with the Flow Builder + Assignment Rules
Test Migration and Validation
Migrate 10% of your data in a test environment. Test for errors, relationship validation, and field formats.
Test checklist:
- Does the contact count match HubSpot?
- Are Company-Contact relationships preserved?
- Are deal pipeline stages correctly mapped?
- Are custom properties migrated with all values?
- Are activities (email, call, note) visible?
Full Migration and Parallel Operation
Migrate all data to Rapitek. Make a safe transition by using both systems in parallel for 2-4 weeks.
Parallel operation strategy:
- 1. Hafta 1: Enter new records in both HubSpot and Rapitek
- 2. Hafta 2-3: Train the team on Rapitek, use HubSpot for reading only
- 3. Hafta 4: Cancel HubSpot subscription, full transition to Rapitek
HubSpot → Rapitek Field Mapping Table
| HubSpot Field | Rapitek Field | Notes |
|---|---|---|
| firstname | ad | Direct mapping |
| lastname | soyad | Direct mapping |
| Unique constraint preserved | ||
| phone | telefon | Format cleaned |
| jobtitle | unvan | - |
| lifecyclestage | yasam_dongusu | Lead, MQL, SQL, Customer |
| hs_lead_status | durum | New, Open, In Progress |
| createdate | olusturulma_tarihi | Unix timestamp → DateTime |
HubSpot Free vs Paid: What Can You Migrate?
Data migration differences by Hub Spot version
Hub Spot Free
- 1 million Contacts (manual export)
- Companies and Deals (unlimited)
- Basic Activities (email, note, call)
- Email template count: 5
- No workflows or automation
- No lead scoring
-
A P Paid Tiers -->
💎
Hub Spot Pro/Enterprise
- All Contacts (unlimited)
- Email templates (unlimited)
- Workflows (manual setup required)
- Lead scoring rules
- Marketing Hub email sequences
- Custom reports and dashboards
- A P
Marketing Automation Migration
Migrate Hub Spot Marketing Hub features to Rapitek
Email Templates
- • HTML export from HubSpot
- • Recreate in Rapitek
- • Map personalization tags
- • Open and click tracking
Workflows
- • Document the automation logic
- • Create rules in Rapitek
- • Map triggers
- • Email sequence setup
Lead Qualification
- • Export your HubSpot scoring criteria
- • Trigger on conditions in the visual Flow Builder
- • Route hot leads to the right rep via Assignment Rules
- • Start multi-step follow-up with Sales Sequences
Example Workflow Migration
Trigger: Contact property "Lifecycle stage" = M Q L
Action 1: Wait 1 day
Action 2: Send email "M Q L Welcome"
Action 3: Create task for sales rep
Kural: M Q Q L
HubSpot's Strengths
Marketing Hub
HubSpot's Marketing Hub module is the industry standard for inbound marketing. Strong email marketing, landing pages, SEO tools, and social media management.
Free Tier for Startups
HubSpot Free is an excellent starting point for startups and small teams. Scalable with 1 million contact support.
HubSpot Academy
Free training content and certification programs. Professional-quality training on inbound marketing, sales enablement, and CRM.
Integration Ecosystem
1000+ ready-made integrations. Easily connect with platforms like Salesforce, Slack, Zoom, Shopify, and WordPress.
When Should You Migrate?
Costs Are Increasing
When you upgrade from HubSpot Free to Starter/Pro, the price increases 10x. HubSpot Pro for 5 users is $800/month, Rapitek is $125/month.
Built-in Operations Module
HubSpot offers no inventory, manufacturing, or order management. Rapitek unifies an MRP engine (multi-level BOM, demand/supply netting, planned POs/work orders), Work Orders, Quality Checks, and Warehouses with your CRM on one platform.
KVKK Compliance
HubSpot servers are in the US. Rapitek stores data in Turkey. Full compliance with KVKK and Law No. 6698.
Turkish Support
HubSpot support team speaks English. Rapitek provides direct Turkish support via WhatsApp. Response time <10 minutes.
How Much Will You Save by Migrating from HubSpot?
3-year cost comparison for 5 users
HubSpot Pro
- • $800/ay × 36 ay
- • Setup fee: Separate
- • Additional modules: Separate
- • Support: Standard
Rapitek CRM
- • $125/ay × 36 ay
- • Setup: Included
- • All modules: Included
- • Support: Premium (WhatsApp)
84% cost reduction in 3 years. Invest the savings in new team members or marketing campaigns.
Ready to Migrate from HubSpot?
Let us safely migrate your data to Rapitek CRM with our 200+ project experience. First consultation is free.
Frequently Asked Questions
How long does data migration from HubSpot take?
I use HubSpot Free, can my data be migrated?
Will my Marketing Hub workflows be migrated?
Will my HubSpot email templates be lost?
Can I cancel my HubSpot subscription during migration?
Do HubSpot API limits cause issues?
Are custom properties (custom fields) migrated?
How much does migration cost?
Ready to Migrate from HubSpot?
Let's safely migrate your data to Rapitek CRM with our 200+ project experience.