KVKK Privacy Notice

When you submit the contact or demo form on our site, we record the fields we ask for (e.g. name, e-mail, phone, company, team size, your message) together with the submission time, the page address you came from, browser information and a digest of your IP address generated with a secret key; your raw IP address is not stored. If you consented on the cookie banner, the sequence of pages you visited in the same session is also recorded; without that consent no such record is created at all. If you gave consent, the full text shown to you at that moment and the time of consent are also stored as proof of consent.

When you submit the form on the fit-check page, in addition to the fields above we also record the answers you gave in the check (team size, monthly budget per user, your region of operation, the features you treat as non-negotiable, and your go-live speed) together with the fit score calculated from them. Taking the check on its own sends nothing — your answers do not leave your browser; this record is created only if you choose to submit the form, and what will be sent is shown to you before you send it.

To respond to your enquiry and carry out pre-contractual discussions; to keep the service secure by preventing form abuse (bots/spam); and to meet our legal obligations.

Your personal data is collected through the forms on our site, by automated means and in an electronic environment. The legal ground for each processing activity is as follows:

• Responding to your request — our legitimate interest in reviewing your request and getting back to you (Law No. 6698, Art. 5/2-f). If a contract is formed, processing continues on the ground of the establishment and performance of that contract (Art. 5/2-c).
• Preventing form abuse (bots/spam) — our legitimate interest in keeping the service secure (Art. 5/2-f).
• Meeting our legal obligations — Art. 5/2-ç.
• If you consented on the cookie banner, the sequence of pages you visited in the same session — your explicit consent (Art. 5/1). Without that consent no such record is created at all, and you may withdraw your consent at any time.
• Keeping the consent text and the time of consent as proof of the consent you gave — the establishment, exercise or protection of a right (Art. 5/2-e).

Form records are kept for 24 months from the date of last activity and are deleted automatically at the end of that period.

Your form records and CRM data are hosted within the European Union: the database is in Finland (Helsinki), uploaded files and images are in Germany (Frankfurt), and database backups are in Germany (Falkenstein). Each customer's data sits in a separate database, and data in transit is encrypted with TLS 1.3.

There is one exception to this separation and we state it plainly: the application's technical error logs are kept in a table shared by all customers. These records may contain personal data relating to the request at the moment the error occurred. They are kept solely for troubleshooting purposes and are not the content of your CRM itself.

This hosting constitutes a transfer abroad within the meaning of article 9 of Law No. 6698. The Board has issued no adequacy decision for the countries involved; below we name every component, the country it sits in and the provider that holds it. You may ask us to delete your data at any time — follow the steps on the Data Deletion Instructions page or write to us using the contact details above.