Obstetrics and Gynaecology Clinic CRM
In pregnancy the timing of a check depends on the week, and when the screening window is missed there is no making it up; gynaecological routines, meanwhile, are put off for years unless the patient remembers.
The last menstrual period date is a field; the weekly checks and the screenings are opened as tasks tied to that date. Ultrasound images are dated attachments on the pregnancy record.
What we set up, and how
- On every pregnancy record, open the week 4, 11, 20, 28 and 36 checks, the screening tests and the ultrasound appointments as tasks tied to the last menstrual period date
- Keep the trimester ultrasound images and videos as dated attachments on the pregnancy record; make the comparison between trimesters on the same card
- Plan routines such as Pap smear, HPV, mammography and bone density according to the patient's age range
- Keep the mode of delivery, the anaesthesia and the breastfeeding preferences on the patient card and plan the week 6, month 3 and month 6 checks as tasks tied to the birth date
- Link the newborn's information to the mother's card and send vaccination follow-up and nutrition advice over WhatsApp
| 40-Week Pregnancy Tracking | The last menstrual period date is a field; the weekly checks and the screenings are opened as tasks tied to that date. The schedule is defined during setup according to your own protocol. |
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| Ultrasound and Imaging Archive | Images and video are attachments on the pregnancy record; because they sit with their dates, comparison between trimesters is done on the same card. |
| Gynaecology Routine Tracking | The date of birth and the date of the last procedure are fields on the patient record; the routine call lists are drawn up by filtering on those fields. |
| Birth Plan and Postnatal Follow-Up | The mode of delivery, the anaesthesia and the breastfeeding preference are fields on the patient card; the week 6, month 3 and month 6 checks are tasks tied to the birth date. |
| Baby and Mother Communication | The newborn record is linked to the mother's card; the vaccination steps are tasks tied to the birth date, and the message goes out from the team inbox and is written to the card. |
In this field the calendar is the pregnancy's calendar, not the patient's: the week 11 screening cannot be done in week 14, and the place of the detailed ultrasound is fixed. When the schedule is kept in a paper file, the burden of remembering the next check falls on the expectant mother. On the gynaecology side the mechanics work the other way round; because people do not come in without a complaint, the annual routines are quietly skipped.
The moment a pregnancy record is opened, Rapitek CRM sets up the week-based schedule and brings the tests, ultrasounds and examination items to be requested at each check in front of the physician. In IVF processes the hormone tracking, the embryo transfer date and the beta HCG results are kept on the same record and hand over to the pregnancy week; after the birth, the mother's and the baby's follow-up is not split into two separate files.
