HR and Recruitment CRM
When a position closes, the dozens of qualified candidates interviewed for it close with it. When the same profile is sought again months later, the process starts from scratch.
Every candidate is a record; the CV, the position applied for and the interview score sit on one card. A rejected candidate is not deleted — mark the pool field and they return for the next opening.
- Gather CVs arriving from careers sites and e-mail into a single candidate database, by hand or with a bulk import
- See the candidate flow of every open position step by step, and measure how many candidates were rejected at which point
- Digitise the interview calendar and the assessment forms, and tie the scoring to the candidate card
- Take rejected but qualified candidates into the talent pool, and look there first for a new position
- Run correspondence with candidates over a single business number and the team inbox, so the history stays on the record even when staff change
| Candidate Record | Every candidate is a record; the position applied for and the application source sit in its fields, and the CV file is attached to the same record; past applications accumulate under the same card. |
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| Recruitment Stages | A position is a record and candidates are tied to it; the stage is a field, and how many candidates were rejected at which step is read from the report on that field. |
| Interviews and Assessment | An interview is an activity tied to the candidate record; the date, the interviewer and the score are in its fields, and the assessment form is recorded on the same record. |
| Talent Pool | A rejected candidate is not deleted; once the pool field is marked, they appear on a list filtered on that field when a new position opens. |
| Offer Letter and Acceptance Record | The job offer made to a candidate is an offer tied to the candidate record; salary, start date and validity period sit in fields, the candidate who accepts signs on the signature screen in the mobile app, and the reasons for rejected offers accumulate on the same record. |
In recruitment, information scatters channel by channel: the application sits on the careers site, the reference comment in e-mail, and the interview score in the notebook of the person who ran the meeting. At the weekly meeting, the answer to the question of where each position is stuck is compiled by hand every single time — and it cannot be compiled at all when the person who compiles it goes on leave.
Rapitek CRM grows the candidate record in the same file from application to offer; the form and score of every interview are recorded in that file, and the funnel itself is not prepared separately. The processing and storage of candidate data is carried out in line with KVKK requirements; because the application date is a field, candidates whose retention period has expired drop onto a list and are closed out with a bulk deletion or anonymisation step.
