Art Studio CRM
When the capacity is full the incoming enquiry sits in an inbox, how many lessons of a term package have been used is kept by hand, and the lesson reminder is written out one by one every week.
A studio programme is a record and the capacity is its field; once full, an incoming application is attached to the same record with a waiting list status and reached when a place opens.
- Take online enrolments for different studio programmes and manage the capacity and the waiting list
- Keep the participant's level, preferences and past attendance in a single profile
- Plan the weekly, monthly and term programme by instructor and by room
- Track the payments for one-off workshops and term course packages separately
- Send new workshop announcements and lesson reminders over WhatsApp
| Workshop Enrolment Management | A studio programme is a record; the capacity is in a field, and once it is full an incoming application is attached to the same record with a waiting list status. |
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| Participant Profiles | A participant is a contact record; the level and preferences sit in its fields, and past attendance accumulates under the card. |
| Programme Planning | A lesson is a record with instructor, room and time fields; the weekly and term programme is the calendar view of those records. |
| Payment and Package Management | A one-off workshop and a term package are separate item types; payments are kept row by row under the participant's card. |
| Studio Material Consumption | Each programme's material list consists of the item lines of the studio record; the consumption quantity that comes out of the capacity is deducted from stock, and the material cost per workshop is read from the total of those lines. |
In a studio the capacity is not a spreadsheet row but a physical limit: you take as many people as there are workbenches and as much material as has been set aside for that week. When enrolment does not run against that limit, you lose in both directions — an enquiry for a full programme quietly disappears, and in a half-filled programme the material prepared goes unused.
Rapitek CRM attaches enrolment directly to the capacity; when no place is left, the enquiry drops onto the waiting list and you reach the next person when a place opens. Because material stock is attached to the studio record, the material cost of each workshop comes out separately, and you run children's, youth and adult groups as separate programmes with separate prices.
